On the 29th of April 2016 the National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016(the Act) was commenced. The commencement of the Act made it a legal requirement for any person working with children or vulnerable persons to be vetted by An Garda Síochána prior to commencing their role. Coinciding with the commencement of new vetting legislation, An Garda Síochána, launched its eVetting service.
The objective of the eVetting service was to streamline the vetting process with the goal of delivering an efficient, effective and sustainable National Disclosure Service. An individual applicant cannot start in a role without the employer receiving a vetting disclosure – This requirement made vetting turnaround time sensitive.
This new 24 x7 online service enabled persons requiring Garda vetting to complete the necessary documentation from anywhere across the globe.
Prior to the launch of the eVetting system, the vetting process was a lengthy paper based process that took several weeks to complete, in 2013, nine weeks was the average processing time for a vetting application. The new eVetting service has streamlined the previous 34 step process to a 14 step process
• For the applicant it has removed the lengthy paper application and replaced it with an electronic form with user friendly validations. Provided a real-time tracking of the application throughout the process.
• For the client organisations it provided a Portal to initiate, manage and monitor their applications. It allows self-service in relation to application status / progress.
• For An Garda Síochána; it has significantly reduced the data entry requirements and rekeying of information between internal systems. Removed paper forms for over 90% of applications and the need to handle and transport paper forms between vetting offices. Eliminated the need for Client Organisations to ring / email / write seeking progress updates on specific applications. It has automated, streamlined and eliminated multiple non-value add steps and improved operational efficiency.
The demand for vetting has been growing exponentially over the past few years. To give an indication of the steady increase in volumes being received, I can advise;
Total applications received for 2013 = 313,511
Total applications received for 2014 = 315,138
Total applications received for 2015 = 335,425
Total applications received for 2016 = 389,548
Total applications received for up to the end of August 2017 = 311,666
The roll out of eVetting has been a remarkable success for An Garda Síochána in partnership with the registered organisations. 86% of registered organisations have transitioned to the eVetting platform, eVetting enables organisations to access vetting within 5 working days in 80% of cases. In August 2017, 95% of applications received were completed within 5 working days.
In the year from 29/4/2016 to 28/4/2017, the National Vetting Bureau of An Garda Síochána received 391,466 vetting applications on the eVetting platform. The percentage of applications made online has increased steadily across 2017, 97% of all applications received up to the end of August 2017 were received over the online system.
The roll out of eVetting has greatly improved the accessibility of vetting, eVetting has been accessed from 196 countries around the globe.